Managed Services
PROCUREMENT SUPPORT SERVICES
Increased demand from internal customers is one very tangible indicator of procurement’s growing importance to the enterprise. On the other hand, this increased demand — if not resourced adequately — can overwhelm already lean internal teams, actually eroding their overall impact.
Support services from SHUBHAGA are designed to help keep enterprise procurement teams firing on all cylinders, enabling your group to meet its targets, expand its reach and keep pace with rising expectations.
SEAMLESS SUPPORT ON DEMAND
Enterprise procurement teams use our execution capabilities to support their category managers, so they can focus on negotiating better deals, collaborating with business stakeholders and managing key supplier relationships.
Each support engagement is configured to the specific requirements of each particular enterprise team we work with. But by way of example, numerous current support engagements include spend analysis, sourcing execution support, on-demand market intelligence, RFx and auction services, contracting support, supplier performance management and ongoing savings tracking and reporting.
Procurement Support Capabilities
- Supply Market Intelligence
- Sourcing Support
- eSourcing& e Auction
- Contract Management
- Supplier Performance Management
- Tail Spent Management
- Value creation
SUPPLY MARKET INTELLIGENCE
As sourcing experts, SHUBHAGA knows the importance of actionable supply market intelligence (SMI) to help enterprises manage risks, find cost-savings and gain a competitive advantage. But getting that data is a challenge, and not having it exposes firms to considerable sourcing-related risk.
Our category-aligned team have expertise on a broad set of direct and indirect categories. Their wide-ranging insights ensure firms can make confident supply decisions in their category while also being nimble enough to respond to events like cost inflation and supply chain disruptions.
SOURCING SUPPORT SERVICES
SHUBHAHA’s sourcing support teams help you slash cycle times while boosting savings. They bring specific capabilities and supporting your category managers throughout the sourcing cycle. Our engagement model is highly flexible and collaborative. The level of support can vary based on clients’ needs. We can provide on-demand support, fill strategic gaps or manage complete categories. Our sourcing support services include:
- Analysing spend data sets and identifying saving opportunities
- Managing suppliers during the sourcing process
- Creating and running RFx and auctions
- Providing fact-based negotiation scripts
- Doing a bid optimization analysis and Redlining a contract template.
TRANSFORMATIVE E-RFQ, E-SOURCING, E-AUCTION SERVICES
We work as an extension of your team, taking on the intricate aspects of the e-sourcing process. We use our expertise, industry insight and leading procurement technology to develop and execute sourcing strategies that are efficient, cost-effective and tailored to your specific needs.
Our teams support clients across all activities involved in an RFx and auction event:
- Assessing category suitability for auctions
- Developing category-specific auction strategies, including pre-auction filtering, bidding rules, visibility and extension rules
- Auction setup, training and supplier communication
- Support for suppliers during the event
- Post-auction bid and scenario analysis
Scrap Management
E-Sourcing for Scrap management including developing Catalogues, Rules, inviting Bidders, Training, EMD collection, monitoring auction, Bid Evaluation.
CONTRACT MANAGEMENT SERVICES
Moving from an agreement on business terms with a supplier to a signed contract requires special skill. If not managed effectively, the process can drag on for months. And the longer it takes to finalize the contract, the longer it will take your company to realize that contract’s value and benefits. SHUBHAGA’s contracting teams help compress the time from agreement in principle to a signed contract, reduce contract risk and ensure you get the best possible terms. Our team support the seamless execution of supply agreements, master agreements, statements of work and NDAs by working directly with your procurement and legal teams, freeing up your category managers to address more spend, and driving deeper savings in the process.
SUPPLIER PERFORMANCE MANAGEMENT
As companies increasingly focus on core competencies, they depend more than ever on suppliers. Supply chains are more integrated, more complex and faster. Poor supplier performance impacts both the top and bottom lines.
We monitor supplier performance, using a comprehensive range of category-specific metrics. But metrics and scorecards are just one element in a rigorous holistic approach that combines analytical rigor and process discipline
ManageSupplier Performance With:
- Supplier registration and on-boarding
- Supplier repository maintenance
- Category-specific metrics and scorecards
- Data collection and analysis
- Sustainability, diversity and CSR surveys
- Tracking and reporting
- Performance improvement plans
SAVINGS & COMPLIANCE TRACKING
If you can’t measure it, you can’t control it — and you certainly can’t fix it. With hundreds of categories and sub-categories, numerous baseline assumptions and savings formulas, limited control on end-user behaviour and limited visibility into contract compliance, it is easy to lose hard-earned savings from sourcing efforts by the time goods and services are actually purchased.
We help to track identified potential savings against realized savings at any given time; to see variance drivers and measure non-compliance drivers; and to reduce maverick buying.
TAIL-SPEND MANAGEMENT SERVICES
Organization tail spend could be one of the biggest source of incremental savings available.In fact, if you stacked up the individual spend on each supplier in that tail, you might find that, taken together, the tail is your biggest supplier.
In an economic and business environment where organizations are leaving no stone unturned in the quest for cost reduction, no doubt tail spend can help you make your numbers.
In addition to significant realized savings (not just a net positive return on investment), benefits of a tail-spend management program with SHUBHAGA include:
- Reduced cost of procurement operations
- Increased spend under management
- Improved purchasing experience for end users
We help to track identified potential savings against realized savings at any given time; to see variance drivers and measure non-compliance drivers; and to reduce maverick buying.
VALUE CREATION
Driving Value in Procurement: Tools and Approaches
For Shubhaga, procurement isn’t just a cost center but a strategic enabler of value creation. We leverage cutting-edge tools and methodologies to ensure your procurement journey is not only efficient but also maximally impactful.
Some of Our Proven Tools and Approaches:
- Total Cost of Ownership (TCO): Beyond initial purchase costs, we employ TCO analysis, factoring in operational, maintenance, and disposal costs. This comprehensive approach guides decisions that lead to long-term savings and sustainability.
- Cost Breakdown Analysis: Our meticulous cost breakdown analysis dissects expenses, providing transparency into every component of the procurement process. This empowers you to make informed decisions and optimize spending.
- Tear Down Approach: We adopt a tear-down approach to understand the intricacies of products and services. This granular understanding allows us to negotiate favorable terms, identify potential areas for improvement, and drive innovation in your supply chain
Our tailored solutions align with your business goals, integrating innovation to future-proof your operations. Proactive risk mitigation and a focus on sustainability are at the heart of our procurement practices.
At Shubhaga, we believe in transparency, providing a detailed breakdown of costs to empower your decisions. Join us in transforming procurement into a value-driven function, ensuring your success in a dynamic business landscape.
WHY SHUBHAGA?
Tail-Spend Management: Tailored Solutions for Swift Savings
Ever heard the saying, “when all you have is a hammer, every problem is a nail”? At Shubhaga, we understand the uniqueness of each organization. That’s why our tail-spend management methodologies are customizable to fit seamlessly into your existing processes, organizational structure, and system nuances.
Our approach is not just about managing tail spend; it’s about delivering rapid, sustainable positive cash flow. With our tailored solutions, you’ll start seeing savings quickly, ensuring a swift and impactful transformation for your organization.
Shubhaga – Redefining Tail-Spend Management for Fast and Sustainable Savings.
Cleansing and classification of data from a variety of source systems to identify the true tail spend.
Deep-dive analysis within the tail spend to reclassify the tail and identify appropriate strategies to tackle the spend at a category or supplier level.
Accelerated execution of identified opportunities that includes bringing tail-spend purchases into the purview of existing contracts and leveraging shubhaga’s knowledge base of category data, RFQ templates and RFx/Auction tools for faster sourcing.
A highly efficient “buy desk” to extract value from each purchase at the point of requisition — these teams use a variety of tools and methodologies to balance cost savings and business criticality for every purchase.
Reducing maverick buying at source by implementing consolidation and improved compliance reporting, implement catalogues.